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Episode 1003

The BEST Way to Hire and Pay a Scheduler AND More Marketing Tips for Your Cleaning Company: Episode 1003


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Episode 1003 – The BEST Way to Hire and Pay a Scheduler AND More Marketing Tips for Your Cleaning Company


Are you a business owner looking to optimize your scheduling process and explore new service offerings? In a recent coaching session, Mike Campion delved into strategies for hiring, scheduling, and marketing services. Let’s explore the key takeaways from this session.

Hiring and Paying Schedulers:

The business owner sought clarity on hiring and compensating schedulers efficiently. The following points emerged from the discussion:

  1. Work Hours and Compensation: Consider hiring schedulers who are available during the hours when your services are most in demand. Compensate them with a flat fee that reflects the work involved. For instance, a range of 20 hours a week at $20 per hour could be a starting point.
  2. Paid in Advance: Transition to a system where clients pay in advance for services. This not only reduces last-minute scheduling challenges but also encourages commitment from both clients and employees.
  3. Trial Period and Collaboration: To ensure compatibility, hire multiple schedulers for a trial period. Collaborate with them directly through online meetings to gauge their effectiveness and commitment.

Scheduling Challenges and Solutions:

The conversation then shifted to addressing scheduling challenges and finding solutions:

  1. Variable Workloads: Acknowledge that your business faces varying workloads. On average, around 30-40% of appointments proceed smoothly, while 50% may encounter minor issues. The remaining 20% may require more attention due to unexpected challenges.
  2. Estimating Scheduling Needs: Plan for approximately 20 hours a week per scheduler based on your business’s current workload. Adjust this estimate according to specific weeks, and consider setting a backup scheduler for contingencies.
  3. Implementing a Subscription Model: Explore the possibility of offering a subscription model for clients, where they receive services on a regular basis and are charged accordingly. This approach can create a more predictable and consistent revenue stream.

Expanding Services and Effective Marketing:

The coaching session also provided insights into expanding service offerings and marketing strategies:

  1. Customer-Centric Approach: Instead of pushing services onto clients, focus on understanding their needs and pain points. Conduct surveys to determine their preferences and offer solutions accordingly.
  2. Direct Response Marketing: Implement direct response marketing by sending emails that resonate with specific client needs. Frame your offers as solutions to their identified pain points, ensuring a higher response rate.
    Creating Scarcity: Consider introducing limited-time offers or exclusive services with a fixed number of slots. This can create a sense of urgency and encourage clients to take action.
  3. Personalized Outreach: Reach out to clients individually based on their survey responses. Offer tailored solutions that align with their preferences and requirements.

Final Thoughts:

This coaching session highlighted the importance of aligning your service offerings with customer needs and desires. By optimizing your scheduling process, adopting a customer-centric approach to marketing, and expanding your services strategically, you can enhance client satisfaction, boost revenue, and ensure the smooth operation of your business.

Remember, every business is unique, so tailor these strategies to fit your specific industry and clientele. As you implement these insights, you’ll be better equipped to navigate scheduling challenges, attract new clients, and provide exceptional service that sets your business apart.

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